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How 15 Minutes a Month Can Improve Your Workforce

Post Author Guest Contributor
Nov 15, 2019 1:15:00 PM
Workforce Insights
MAU Header_ 15 minutes meeting (2)

A common challenge that most employers face is keeping both their full-time and contract workers engaged and invested in the company long term.

Issues like disputes in your workforce can quickly turn into serious problems affecting team morale and can be reflected in the business. Those differences that could have been handled and solved by a simple conversation can quickly escalate if they are not promptly reported.

In response to the subject, leaders prefer to handle such situations by having an "open-door policy." It is a practice intended to make employees feel welcomed coming to their manager with a problem, to ask questions, or to discuss matters at any time.

However, such a method not necessarily helps the workforce grow. As stated in Forbes, "their (workforce's) willingness to share all of their problems and ideas with management, these individuals become overly dependent on company leaders. In essence, they become afraid to make most decisions without first running them by their superiors."

This opens up the discussion of why it's critical to have a talent retention strategy in place.

What are you doing to reinforce the idea behind these kinds of actions?

Host Meetings

A simple yet exceedingly effective method to engage with your staff is to conduct brief "town hall" meetings. The idea of creating a space where your team can contribute their ideas and issues on a more informal basis.

Ideally, you would conduct these on an individual basis. Still, you can also host group or team meetings if the size of your workforce makes one-on-one interaction a challenge.

The size of your overall staff will decide how often you hold these meetings, how much time you can dedicate to them, and how you divide the group. By meeting consistently, you can show your staff that you value their hard work and that you take their opinions and suggestions seriously.

These meetings can represent a valuable opportunity for you to give feedback on a group's work performance before it becomes an issue worthy of formal documentation. It's also important that you ask for feedback on your performance.

Acknowledging high performers and individual accomplishments can open up the floor for other recognition from the staff. Also, you will be able to solve small problems before they transform into an unmanageable situation. Another benefit of hosting these meetings is the chance to provide feedback on-the-spot and build a relationship with employees.

These meetings can help you assess performance issues, potential candidates for promotion, and reinforce individual accomplishments.

To help you out, we have listed three pillars of what your meetings can't miss.

Must-haves for your Meetings

1) Time

Start by coordinating a meeting of at least 15 minutes in length. It might not sound enough, but it can make a world of difference to the morale and productivity of your workforce.

Another point that you should consider before starting the meeting is planning. Make sure you have in mind how it should run and what are the topics or subjects that are going to be addressed. This will help you to manage the time and make the most out of the gathering.

2) Attention/Focus

When you conduct these meetings, it is critical that you give your employees all of your attention. They will only put in as much effort into the meeting as you seem to be putting forth.

If possible, come out from behind your desk and make the interaction less formal (if the meeting is conducted in your office). If not, make sure that you are seated within the group instead of standing above them—this will make you seem more approachable.

If you appear to be more on your staff's visually level, it will be easier for them to be candid and open up to you, especially if the topic of conversation is particularly difficult to discuss.

If you, as a manager, are open to feedback, the employees will be more likely to respect yours. Tweet This!

3) Intention

The most important step of these meetings is following through on suggestions or questions. If an employee raises a question about an issue, you must commit to finding a solution. Keep up with every idea or question until you have a definitive answer!

Although your contract workers may only be with your company during peak business times, hosting consistent meetings will help foster a fruitful relationship between them and full-time staff. Click below to learn 11 ways to gain your workforce's commitment.

11 Ways to Gain your Workforce's Commitment


If you need integrated solutions that can help grow your workforce while increasing your productivity, we can help. Contact us today so we can explore how you and your company's workforce can get to next level.

Contact us today!

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